iCalScheduler v0.61

Help for iCalScheduler version 0.61

This is the Help section of iCalScheduler v0.61. Hopefully this will provide a good idea of whether this application is suitable or not for your needs.

Room Scheduler Help
    Getting Started - Calendar Views
        Daily View
        Weekly View
        Monthly View
        Yearly View
    Side Blocks
        Date Block
        Location and Filter Block
        Navigation Calendars Block
        Room Legend Block
    Security and Logins
    Departments and Roles
    Room Scheduling
        Adding an Event
        Deleting an Event
        Modifying an Event
    Using Filters
    Using the Wizard
        Repeating Event, Specific Datetime
        Repeating Event, Date Range
        Single Event, Specific Datetime
        Single Event, Date Range
    Performing a Search
    Creating Reports
        User Administration
        Room and Location Administration
    Technical Background
        The Database
        Security, Groups & Depts
        How Schedules are Updated
    Current Limitations
    Changes from 0.5 to 0.61
    Changes Needed for 0.61 to 0.7
Adding a New Class, Meeting or Event

You can create a new entry for a class, meeting or event from either a daily or weekly view of the calendar. You can only create new events in a time slot that is currently not being taken by another class, meeting or event. Also, you must be logged in during this process. If you have appropriate privileges, you can create an entry immediately for that room. If you do not have appropriate privileges for that room, then you can request the room administrator to create such an entry for you.

To create a new entry from the daily view, click on the '+' character in the calendar at the time slot that you want to create the entry. This will bring up a form for creating the new entry, similar to the one shown below.

Form for New Entry

Fill out the form with the appropriate values for the event, meeting or class that you wish to schedule. Using the labels and the examples to the right of the fields, most of the fields should be self-explanatory. Note that if you want to automatically select the start and end dates for a given semester then you can select the appropriate semester from the Use semester dates combo box in the Start Date section.

If this is supposed to be a repeating entry, then select the appropriate radio button under the Repeat Type section. The entry can be repeated every day, every week, every other week (Bi-weekly), every month according to the day number, for example on the 3rd of every month (Monthly) or every month according to the day of the week, for example the first Monday of every month (Monthly, corresponding day), or once every year (Yearly).

If you have privileges to immediately create an entry for this room, then you will see a button on the bottom of the screen that is labeled "Save Reservation". If you do not have privileges for this room, then the button at the bottom will be labeled "Request Reservation". Clicking the "Request Reservation" will email your request to the appropriate room administrator who can then make the new entry if they agree to it.