iCalScheduler v0.61

Help for iCalScheduler version 0.61

This is the Help section of iCalScheduler v0.61. Hopefully this will provide a good idea of whether this application is suitable or not for your needs.

Room Scheduler Help
    Getting Started - Calendar Views
        Daily View
        Weekly View
        Monthly View
        Yearly View
    Side Blocks
        Date Block
        Location and Filter Block
        Navigation Calendars Block
        Room Legend Block
    Security and Logins
    Departments and Roles
    Room Scheduling
        Adding an Event
        Deleting an Event
        Modifying an Event
    Using Filters
    Using the Wizard
        Repeating Event, Specific Datetime
        Repeating Event, Date Range
        Single Event, Specific Datetime
        Single Event, Date Range
    Performing a Search
    Creating Reports
        User Administration
        Room and Location Administration
    Technical Background
        The Database
        Security, Groups & Depts
        How Schedules are Updated
    Current Limitations
    Changes from 0.5 to 0.61
    Changes Needed for 0.61 to 0.7
Security and Logins

The room scheduler has two general levels of security or privileges.

  1. Anonymous User - If someone opens the scheduler in their browser and does not log in, then they are considered an anonymous user. An anonymous user can view the calendar and room data, but by default they have no privileges to modify any of this data directly.
  2. Member - Anyone who has a valid login. Members can be alloted various privileges according to their need.

The member level of security then has varying levels of security or privileges depending upon how they have been set up. Members can be assigned the following privileges by an administrator or by adding values to the database appropriately.

  1. Add, modify or delete scheduler entries. These privileges are dependent also upon room ownership and whether a user is a department administrator for the department that owns the room. (see Departments and Roles)
  2. Add, modify or delete users.
  3. Modify a password.
  4. Add, modify or delete rooms.
  5. Add, modify or delete buildings/locations.
  6. Add, modify or delete filters.
  7. Add, modify or delete groups (not fully implemented).

The default setup for the initial installation of iCS assigns privileges according to the following group membership.

  • System Administrator - has all privileges
  • Office Administrator - Add, edit or delete entry*, add, modify, delete rooms, buildings/locations and filters, and change own password
  • General User - Add, edit entry* and change own password

* The ability to directly add, edit or delete entries is also dependent upon whether a login has also been assigned the role of Department Administrator as well. This is explained more fully in the Departments and Roles help page. The technical details are also available in the page on Background for Security, Groups and Departments, which is helpful if you need to enter values directly in the database for things that do not yet have an interface.